Re-hire a former employee
Bring someone who left back on their old record, with a new start date and a fresh allowance. Their account and history stay, and their old expenses move to Previous employment.
When someone who left comes back, re-hire them on their old record. Don't add them as a new employee. They keep their sign-in account and their history.
Re-hire someone
1
Open the HR menu, select View All Employees and find the person on the Terminated tab.
2
Open the â‹® menu on their row and select Re-hire employee. You can also open their panel, go to the Access tab, select Manage on the termination card, then Re-hire employee.
3
A form opens, filled in from their record. The start date is today. Change what is different now, such as salary, job title, address or custom fields.
4
Choose whether to Pro-rate the allowance to the start date. With it on, the form shows the new amount, for example Allowance will be 2,712 kr.
5
Select Re-hire employee.
What a re-hire does
- It undoes the termination and gives the person access to CLVR again.
- It works out the allowance again from the new start date. If you pro-rate, it covers the part of the benefit period from that date.
- It keeps the person's reports, if they had any.
Their earlier expenses move to Previous employment. You and the employee can still see them. They don't count toward the new allowance or a check for overspend. In the person's panel, the Benefits tab shows them under Previous employment.
When a re-hire is refused
- An overspend is already in a payroll report. When the person left, they had spent more than their allowance, and that amount is in a payroll report you downloaded. Reverse it in payroll first, then re-hire.
- The person is anonymised. Their personal data is gone. Add them again as a new employee.
- The email or employee number is taken. Someone else now has it. Use another, or fix the other record first.
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