Sort and search the company file list
Sort company files by name or by date, search every folder for a file, and read the columns, dates and labels on the Company Files page.
The Company Files page shows your company's files in a list or a grid. This article covers what you can do with the list: sort it by name or by date, search every folder for a file, and read what each column, date and label means. Sorting and searching only change what you see in your own browser, never anything for your colleagues.
The columns in the list
In List view, each file is a row with these columns:
- Name: the file name, with an icon for its type.
- Added by: who uploaded the file. This column only shows when the page is wide enough.
- Updated: when the file was uploaded, or last replaced with a newer version.
- Size: how large the file is.
A New badge next to the name marks a file uploaded or replaced in the last 7 days.
To see a file's type and every detail at once, select the file to open its details. See the related article on opening a company file.
Sort by name or date
You can sort the list by Name or by Updated:
Select the Name or Updated column heading. An arrow next to it shows that the list is sorted by that column, and in which direction.
Select the same heading again to reverse the order.
The list starts sorted by name, A to Z. Sorting by Updated puts the most recently updated files first; select it again to put the oldest first.
Search for a file
The fastest way to find a file is to type part of its name in Search all files at the top of the file panel. Search looks at file names in every folder, not only the one you have open, and capital letters do not matter.
- While you search, the panel shows how many files match, for example 3 results for “policy”.
- Each result shows the folder it is in, so you know where to find it next time.
- To clear the search, select the x in the search box. You go back to the folder you were in.
If no file name matches, the panel reads No files match “[your search]” with "Search looks at file names in every folder." Search does not look inside documents, only at their names.
Read the date
Updated is when your HR team uploaded the file, or last replaced it with a newer version. It is not when you opened or downloaded it. Renaming or moving a file does not change its date. Sort by Updated to bring the newest files to the top.
Language and file names
The labels on the page, such as the column headings, the buttons and the search box, follow the language you have chosen for your account. File names never change with the language: a file shows exactly the name your HR team gave it, in whatever language they typed. If a name reads oddly, that is the name of the file, not a translation issue.
If you would like a file to have a different name, ask your HR team. Employees can browse and download company files, but renaming is done by HR.
Troubleshooting
- I cannot sort by Added by or Size. Only Name and Updated can be sorted.
- The Added by column is missing. It only shows when the page is wide enough. Widen the window, or select a file to see Added by in its details.
- A file I expected is not in the search results. Search only matches file names, not what is inside a file. Try a shorter or different part of the name.
- I see fewer files than I expected. A search is probably still active. Clear it with the x in the search box.
- The sorting is back to name order. The page starts sorted by name each time you open it. Select Updated again to sort by date.
- I do not see any files at all. Your HR team may not have shared any files yet. See the related article on finding company files shared with you.