Working with the company file list

Sort and reorder columns, search for a file, export the list to Excel, and read the file details, dates, and language on the Company Files page.

The Company Files page can show your files as a grid of cards or as a table called list view. This guide covers everything you can do with the list once you are there: sort by any column, drag the columns into the order you like, search for a file, export the whole list to Excel, and read what each file's details, date, and labels mean. Everything you arrange here happens in your own browser, so the way you set up the table does not change anything for your colleagues.

Switch to list view

Files open in grid view by default. To get the table, use the view switcher near the top of the page and choose List view (the icon with horizontal lines), next to Grid view (the icon with squares). The table appears with five columns:

• Name
• Type
• Size
• Uploaded by
• Last modified

CLVR remembers your choice, so the next time you visit Company Files it opens in the same view.

Sort by a column

The list opens sorted by Last modified, with the most recently changed file first. To sort by something else, select any column heading:

• The first click sorts in ascending order (A to Z, smallest first, oldest first), shown by an up arrow next to the heading.
• A second click on the same heading flips it to descending order, shown by a down arrow.
• A third click clears your sort and returns the table to the default, newest first by Last modified.

So you can sort the Name column A to Z, sort Size to bring the largest files to the top, or sort Uploaded by to group files from the same person together.

Reorder the columns

If you would rather see the columns in a different order, you can drag them:

Page through a long list

The list shows 25 files per page. When your company has more than 25, a page control appears at the bottom of the table. Select a page number to move through the list. With 25 files or fewer, there is nothing to page through and the control stays hidden.

Search for a file

When your company has a lot of files, the fastest way to find one is to type its name into the Search files... box. The list filters as you type, so you do not have to scroll. Search works in both views, with the box in a slightly different place in each:

• In grid view, the box sits at the top of the page, next to the view toggle.
• In list view, it moves into the toolbar above the table.

Either way it filters the same:

• Start typing and the list narrows to the files whose names contain what you typed.
• Search is not case sensitive, so Policy and policy find the same files.
• It matches both the name shown for the file and the original uploaded file name, so a file someone renamed in CLVR is still found by either name.

To clear the search and see every file again, select the Clear (X) button inside the search box, or delete the text. Searching works alongside your sort and column order, so the matches stay arranged the way you set them up.

If no file name contains what you typed, grid view shows No files match your search in place of the cards, and list view shows no rows. In both cases, clear the search to bring the full list back.

Export the list to Excel

From list view you can download the list of files as an Excel spreadsheet straight from the browser. This is handy for a quick inventory, sharing a list with a colleague, or keeping a record outside CLVR. The export covers the file details only, not the files themselves.

Your browser downloads the file right away. There is no extra dialog to confirm. The file is named files-YYYY-MM-DD.xlsx, where the date is the day you exported it (for example, files-2026-05-30.xlsx). It opens in Excel, Numbers, Google Sheets, or any tool that reads .xlsx.

The spreadsheet mirrors the table you are looking at, with the columns in the same order as your list: Name, Type, Size, Uploaded by, and Last modified (in YYYY-MM-DD format).

The export is not just the page you can see. It includes every row that matches your current view:

• If you have searched the list, only the matching files are exported.
• If you have sorted by a column, the rows come out in that same order.
• Files on later pages are included too, not only the first page.

So if you want a focused spreadsheet, search or sort the list the way you want before you export.

Understand the file details

Each file carries a few details that help you tell similar files apart at a glance: what kind of file it is, how big it is, who added it, and when it last changed.

• Type groups the file by its format: Pdf, Spreadsheet, Document, or Image. CSV and Excel files count as a spreadsheet; Word and Pages files count as a document.
• Size shows how large the file is, written in B, KB, or MB depending on the file. (In the Excel export it is shown in plain bytes instead.)
• Uploaded by shows the name of the HR team member who added the file.
• Last modified shows the date the file was added or last changed.

Every file also has a color-coded icon so you can spot a kind of file without reading the row: PDF files use a red icon, spreadsheets a green icon, documents a blue icon, and images a purple icon. The same icon appears in both grid and list view.

How much of this you see depends on the view:

• List view shows every detail as a column: Name, Type, Size, Uploaded by, and Last modified.
• Grid view keeps each file compact: you see the color-coded icon, the file name, and the Last modified date on each card. To see the type, size, or who uploaded a file, switch to list view.

Read the date and language

Every file shows a date in YYYY-MM-DD format, for example 2026-05-30 for 30 May 2026. In Grid view the date sits under the file name on each card; in List view it is the Last modified column. This format does not change when you switch the page language, which keeps dates unambiguous and easy to sort.

The date is when the file was last added or changed by your HR team, not when you opened it. So if your HR contact uploads a new version or renames a file, its date updates to that day. In list view you can sort by Last modified to bring the most recently updated files to the top.

The text around your files, the search box, the column headers, and the view buttons all follow the language set for your account. You change it yourself:

The page reloads in the language you picked, and your choice is remembered for next time. Switching the language changes the page labels, but never the file names themselves. A file shows exactly the name your HR team gave it when they uploaded or renamed it, in whatever language they typed. If a name reads oddly to you, that is the name on the file, not a translation issue.

Reset your changes

Once you have sorted, reordered, searched, or paged, a Reset button in the toolbar (the circular arrow icon, next to the search box) becomes active. Select it to undo all of those at once and return the table to how it first looked: sorted by Last modified newest first, columns in their original order, search cleared, and back on the first page. The button stays greyed out until you have actually changed something.

Troubleshooting

• The grip handle will not appear. Move your pointer onto the column heading and pause for a moment; the handle fades in at the left edge. Reordering is only available in List view, not in grid view.
• My sorting and column order came back after I left. They are kept for the current view, but the Reset button (or selecting it by mistake) clears them. Just sort and reorder again.
• There is no page control. That is normal when there are 25 files or fewer. It only appears once a second page of files exists.
• A file I expected is not showing. Search only matches file names, not what is inside a file. Try a shorter or different part of the name, or clear the search and browse the full list.
• I cannot find the Export button. It only appears in list view. Switch from Grid view to List view using the toggle near the top.
• The spreadsheet has fewer files than I expected. A search is probably still active. Clear the search box in the toolbar, then export again to include every file.
• The dates or sizes in the export look different from the screen. That is expected: dates use the YYYY-MM-DD format and sizes are in bytes, which suit a spreadsheet better than the on-screen display.
• I cannot see the size or uploader. Those details only appear in List view. Grid cards show just the icon, name, and date.
• A file shows a gray icon. That means CLVR did not recognize it as a PDF, spreadsheet, document, or image. Open it to download and check the file.
• I do not see any files at all. You may not have any files shared with you yet. See finding company files shared with you.