View and track your submitted expenses

Find your expenses under My expenses on your Me page, read each status, open an expense, follow its timeline, and search, filter, sort, and export your list.

Every expense you submit in CLVR Benefits is listed under My expenses on your Me page, each with a status that tells you where it stands in review. This guide explains where to find the list, what each status means, how to open an expense and read its timeline, and how to search, filter, sort and export your expenses.

Find My expenses

Select your first name in the top navigation of the webapp to open the Me page. My expenses is further down the page, below Total compensation. It lists everything you have sent in, newest first:

• Needs your changes is pinned at the top when a reviewer has sent something back to you. Each one shows the reviewer's comment, who wrote it and when, and an Edit and Resubmit button.
• Below that, your expenses are grouped by year. This year is open; click a year to open or close it. Each year shows how many expenses it holds and their total, and a short summary such as "2 in approval, 5 approved".
• A year shows seven rows at first. Select Show 3 more (or however many there are) to see the rest.
• Expenses from an earlier employment, if you left and later rejoined, are in their own group at the end.

Each row shows:

• Expense date: the date on the receipt, with "submitted 2 days later" when you sent it in later.
• Category: the benefit category, with its icon.
• Receipt: the file name, the number of files, or No receipt.
• Amount: the total cost of the expense. "from salary" shows under it when part of the cost falls outside your benefit allowance.
• Status: where it stands, with a second line naming the person it waits on, or who decided and when.

What each status means

• In approval: the expense is submitted and waiting for a decision. The second line names the reviewer it waits on, for example "Sara Palmgren, since 16 Aug". There is nothing for you to do but wait.
• Changes requested: a reviewer needs something updated before they can decide. It is pinned under Needs your changes. Select Edit and Resubmit, apply what they asked for, and send it in again.
• Approved: the expense is cleared for reimbursement. This happens once every required reviewer has approved it, or when it was approved automatically.
• Declined: a reviewer declined the expense. Open it to read the reason, and if you can fix the issue, resubmit it.

Now and then an expense shows Needs approvers or Ready to complete. It is still in review and waiting on your HR team, so there is nothing for you to do.

When an expense has more than one reviewer, CLVR combines their decisions into the single status you see. If any reviewer declines, the status is Declined. If a reviewer asks for changes, it is Changes requested. It becomes Approved only once every reviewer has approved, and until then it stays in review.

Open an expense

Click any row to open the expense in a panel beside the page. The panel shows:

• The header with Expense and the expense ID, previous and next buttons (also Ctrl + ← →) that step through your list, and a close button.
• Your status, with how far the review has come: "Step 2 of 3" when your company's approval flow reviews it in steps ("3 of 3 steps" once it is approved), or "1 of 2 approved" otherwise. A yellow Payroll deduction tag shows when part of the cost falls outside your allowance.
• The receipt beside the details, with zoom, rotate, open in a new tab and download. On a narrow screen the receipt and the details are two tabs, Expense and Receipt.
• Amount, Expense date and Category, and Cost breakdown, which shows what your benefit allowance covers and what falls outside it.
• Approval, which follows your expense from submission to payroll (see below), then Details.

When a report is sent back to you, the panel also has the Update your expense report form, so you can make the changes and send it in again. See changing an expense report after you submit it.

The Approval card

The Approval card is your expense's timeline. It reads from top to bottom, from the day you sent it in to the payroll it goes into, so you can see what has happened and what comes next:

• Submitted is always first, with the date you sent it in.
• AI review shows when CLVR's AI decided on your wellness (friskvård) receipt.
• Each approval step follows, in order. A step that is done shows who decided and when. A decline reason, or a request for changes, shows as a comment under the step.
• The step your expense is at shows who is being asked and since when.
• A step where several groups approve at the same time shows their names together, such as "HR + Finance", or "HR or Finance" when any one of them is enough.
• A step still to come reads Not asked yet.
• Payroll is last. Until the expense is approved it says "Paid out in the next payroll run". Once it is approved it names the payroll it goes into, for example "In the October payroll". A declined expense ends at the step that declined it.

Smaller events show as short grey lines under the step they happened in, each with its date: a reminder sent to a reviewer, an earlier request for changes, your resubmission, a colleague taking over a step, or HR moving an approved expense to another category. Where you did something yourself, the card says You instead of your name.

How your expenses are grouped

My expenses groups your expenses by the calendar year of their expense date, with this year first and open. The years are a way to keep the list short; they are not your company's benefit period, so a year can hold expenses from two benefit periods. To see what you have left to spend this period, check your dashboard.

If you left the company and later rejoined, expenses from your earlier employment stay visible in their own group at the end, so they do not mix with your current ones.

Search, filter and sort

• Search all years: type to search every year at once. Every word you type has to match the category, a receipt file name, the amount or the status.
• Category: show one category, or all of them.
• Status: show In approval, Changes requested, Approved or Declined, or all of them.

While you search or filter, every year opens so you see all the matches. Click the Expense date heading to switch between newest first and oldest first.

Export to Excel

Select Export to download the expenses you see as an Excel (.xlsx) file, named like my-expenses-2026-10-04.xlsx. It includes every expense that matches your search and filters, in every year, including years that are closed or rows hidden behind Show more. The file has the columns Expense date, Category, Receipt, Amount and Status.

To export everything, clear the search box and set both filters back to all, then export.

Troubleshooting

• I cannot find a recent expense. Check the year: the list groups by expense date, so a receipt dated last year sits under last year. Or type part of the category or amount in Search all years.
• My search returns nothing. Search matches the category, receipt file names, the amount and the status. Remove a word, or clear the Category and Status filters.
• A year is missing. A year only shows when it has at least one expense.
• The status is Declined. Open the expense to read the reason, fix the issue, and resubmit. There is no need to start over.
• The status is Changes requested. Select Edit and Resubmit under Needs your changes, update the report, and submit it again.
• It says Approved but I expected money back. Approved confirms the review outcome. If your budget already covered the cost, there is nothing to reimburse separately. Open the expense and check Cost breakdown to see what was covered.
• My expense shows from salary. Part of the cost was above your tax-free threshold or your remaining balance. Open the expense and check Cost breakdown to see the split.
• The exported file has fewer rows than I expected. A search term or filter is still active. Clear them and export again.