Configure the Time off category: cost per day and maximum days
Set what one vacation day costs (a fixed amount or a salary-based formula) and how many extra days employees can buy in the Time off category, then save.
The Time off category lets employees buy extra vacation days, and it is the one category with two settings the others do not have: the price of a single day and a cap on how many days each person can buy. You set both inside the Benefit Settings page, in the Benefit Store & General part of the Time off panel. This article walks through where the fields are, how to price a day with either a fixed amount or a salary-based formula, and how to set the day limit.
Open the Time off settings
Go to Benefit Settings under your HR menu.
Find the Time off category in the list and open its panel.
Look at the Benefit Store & General section. For Time off it shows two extra controls that other categories do not have: Cost per day and Maximum days.
Set the cost of one day
Cost per day has a switch at the top with two choices:
- Fixed amount: one price in kronor for every employee, no matter their salary.
- Formula: a price worked out from each employee's own salary.
You can fill in both modes, but only the one selected by the switch is saved. When you save in Formula mode the fixed amount is cleared, and when you save in Fixed amount mode the formula is cleared. Set the switch to the mode you actually want before saving.
Fixed amount
Pick Fixed amount and enter the kronor value in Cost per day (for example, 1500 kr). Every employee pays the same amount for one extra day.
Formula
Pick Formula when you want the price of a day to scale with salary, so higher earners pay more for the same day off. The field below changes from a kronor amount to a Formula field, with the three salary variables shown as buttons above it.
Every formula is built from these three variables, each available as a button you click to insert:
- ANNUAL_SALARY: the employee's annual salary from their profile.
- MONTHLY_SALARY: annual salary divided by 12.
- DAILY_SALARY: annual salary divided by 365.
These are the only variables CLVR recognises. Each button has an info icon with the same description, so you can confirm what a variable means before inserting it.
Click a variable button to drop that variable into the Formula field at your cursor position.
Type the arithmetic around it. You may use numbers and the operators +, -, *, /, and parentheses ( ).
To remove a variable you have already inserted, click it in the Formula field and it is taken out.
A common formula is DAILY_SALARY * 1.15, which charges roughly one day of pay with a small uplift. The field shows this same example as a hint when it is empty: DAILY_SALARY * 1.15 or ANNUAL_SALARY / 365.
Worked examples
DAILY_SALARYcharges exactly one day of the employee's pay. For a 365 000 kr annual salary that is 1 000 kr.DAILY_SALARY * 1.15charges that day plus 15 percent. For 365 000 kr that is 1 150 kr.ANNUAL_SALARY / 365is another way to write a single day of pay (same result asDAILY_SALARY).DAILY_SALARY * 1.3142adds a full 31.42 percent on top, the rate of employer social fees, if you want one day priced to cover that cost.
What is allowed and what is rejected
Only the three variables, numbers, and the operators + - * / ( ) are permitted. Anything else, such as a stray letter, an unknown word, or a function call, is rejected as an invalid formula and will not save. Inserting variables with their buttons is the safe way to get the names spelled exactly right.
How the price is worked out
When an employee buys a day, CLVR reads their annual salary, substitutes it into your formula, evaluates the arithmetic, and rounds the result to the nearest krona. The price is therefore individual: two employees on different salaries see different prices for the same day off, all from the one formula you wrote.
Formula pricing only works when salaries are on file. An employee with no annual salary recorded cannot be priced from their own salary, so review that salaries are set on the Employees page before you rely on a formula.
Set the day limit
Maximum days caps how many extra days a single employee can buy. Enter a whole number between 1 and 20. The field shows "day" or "days" next to your number so it reads naturally. This limit applies per employee.
Save your changes
Select Save Changes at the bottom of the Time off panel. You get a confirmation that the category settings were updated, and the new price and limit apply to employees right away.
Troubleshooting
- A red "Needs attention" badge sits next to Time off. That badge appears whenever Time off is missing a cost per day or a maximum days value. Open the panel, fill in both, and save. A cost counts as set when Fixed amount has a value above zero or Formula has a formula in it.
- My formula will not save. Use only the three salary variables and the operators
+ - * / ( ). Any other text is rejected. Insert the variables with their buttons so the names are spelled exactly. - The price looks wrong for some people. Check those employees have an annual salary recorded. A missing or zero salary cannot produce an accurate per-day price.
- I switched modes and my other value disappeared. That is expected: saving keeps only the mode shown by the switch and clears the other one. Re-enter the value in the mode you want, then save.